Phonics is the relationship between graphemes and phonemes. It is essential knowledge for learning to read because it helps readers improve their skills to quickly identify and blend the sounds of unfamiliar written words. Effective teaching and learning for reading and writing includes explicit and systematic synthetic phonics instruction.

However, learning to read involves more than phonics. Phonics instruction should take place within a structured literacy approach that weaves together word recognition and language comprehension to support children to become skilled readers.

The phonics check is designed to assess which grapheme-phoneme correspondences children know and how well they blend sounds together to read words. The phonics check confirms whether children are developing the phonics knowledge they need to be successful in reading and writing.

The phonics check provides teachers with information to help them understand what phonics knowledge each child has learned and what they need to learn next.

The phonics check is an important tool for identifying children who need extra help with their phonics learning. By analysing the phonics check responses, teachers can, where necessary, plan an accelerative approach to meet children’s needs.

The phonics check is carried out in a child’s first year of school, with a check after 20 term-time weeks and again at 40 term-time weeks after starting school. Weeks in the school holidays are not included.

The first check at 20 weeks provides teachers with an early indication of how children are progressing with their phonics learning. It helps teachers to identify where children need support to accelerate learning. Starting intensive support early is more effective and efficient than starting later ¹.

The second check at 40 weeks enables teachers to gauge the progress students have made in the second half of their first year with more complex grapheme-phoneme correspondences, and may help teachers to identify where additional support is needed.

Children’s phonics knowledge after a year of schooling is a strong predictor of later reading achievement, ² so the data from the second check is also useful for understanding how well the education system supports early reading.

The check is designed to align with curriculum expectations at two points in time.

Following the timeframes as closely as possible provides the most accurate information for tracking a child’s learning. If a child is absent when they are due to complete the phonics check, it should be carried out as soon as possible after the child returns to school.

When children are due to complete the phonics check at the beginning of the school year and are just settling back into school, the teacher can delay the phonics check by a maximum of two weeks. Likewise, when a child is due to complete the phonics check in the last week of the school year, teachers can do the check up to two weeks before the child’s actual due date.

Including pseudo words in the phonics check ensures that children are using their decoding skills rather than their memory of known words. The pseudo words are also particularly useful for assessing whether children have learned specific grapheme-phoneme correspondences. A blue circle appears next to the pseudo words to help children tell the difference between the real and made-up words. Pseudo words are for assessment purposes only and should not be used in learning contexts.

Real words are also included in the phonics check. As children progress with their reading, they need to be able to adjust their pronunciation of grapheme-phoneme correspondences to match words in their oral vocabulary.

There is good evidence to support the use of a phonics check in the first year of school as a way to identify children who need early accelerated learning support ³. Early additional support for phonics learning has been shown to effectively promote reading development ⁴. Children who receive support early are more likely to have future success in reading.

Being able to hear different sounds within words is also essential for successful spelling. Explicit, data-informed teaching of phonics strengthens both reading and writing, and in turn reading and writing support phonics learning.

Teachers prepare children for success through explicit and systematic synthetic phonics instruction for decoding and spelling. Synthetic phonics involves explicitly teaching children to read and spell by blending phonemes into words and segmenting words into phonemes. This is supported by using an evidence-informed scope and sequence.

Current research indicates that teaching phonemic awareness and phonics together leads to stronger reading outcomes. Phonemic awareness is the knowledge of the smallest units of sound in words, and it is taught most effectively when graphemes are presented along with sounds.

Systematic synthetic phonics instruction should be part of a structured literacy approach that is aligned to the English learning area of the refreshed New Zealand Curriculum. Further guidance on effective techniques to support phonics learning will be included in a teacher manual for structured literacy approaches for Years 0-3 that will be available in Term 2, 2025.

Decoding during the first six months at school

At this level, children will be taught to decode vowel-consonant (VC), and consonant-vowel-consonant (CVC) words with single-consonant and short-vowel grapheme-phoneme correspondences.

Decoding during the second half of the first year at school

At this level, children will be taught to decode words with adjacent consonants, consonant digraphs, and some long-vowel grapheme-phoneme correspondences. Systematic synthetic phonics knowledge is only one element of a structured literacy approach. Other elements include vocabulary knowledge and comprehension. For more details, see the  English learning area in the refreshed New Zealand Curriculum.

Teachers use the results of the phonics check and the phonics continuum to notice, recognise, and respond to children’s phonics strengths and needs.

As a first step, teachers can respond to phonics check results by reviewing their existing universal phonics instruction and adapting their teaching to meet the strengths and needs of their students. For further details see the ‘Data-informed instruction’ section (tab 7).

The ‘School leaders' information’ section (tab 2) includes instructions for submitting results to the Ministry through a secure data portal.

The phonics checks are designed to assess which grapheme-phoneme correspondences children know and how they blend sounds together to read words.

The Phonics checks  –  Assessment materials include:

• Student materials (including a page of practice words). This can be accessed either digitally as slides, or as a printable PDF version. 
• Scoring guidance  
• Marking sheet. This can be accessed either digitally as an excel spreadsheet, or as a printable PDF version. Making use of the digital excel spreadsheet version will enable you to view a summary of your student’s result. This shows the student’s performance for each grapheme type, as well as the total score. 
• Script for introducing the check 
• Phonics continuum 
• Instructions on recording results
• Instructions on uploading results to the secure data portal.

All children should be included in the checks unless they do not yet have an understanding of grapheme-phoneme correspondences, for example:

• Deaf children who use New Zealand Sign Language as their only or primary language,
• children who have complex communication and/or learning needs at a level that precludes participation in this learning. (Please note that some children with high and complex needs will be able to learn grapheme-phoneme correspondences, and decisions should be made on a case-by-case basis.)

The classroom teacher carries out the phonics checks with each child because the process of administering the check provides valuable information that can inform teaching and learning.

The phonics checks should not be administered by a teacher aide or other support person because the administrator needs to have teacher-level knowledge of both the child and phonics. Specialist resource teachers and teacher aides can support classroom teachers to administer the checks when necessary.

If teachers are unsure about children’s blending abilities, and whether they are ‘ready’ to do the check, they should instruct the child to say the grapheme sounds they know and then blend them. Teachers can model this using the practice sheet.

Even if the child is not yet blending, the first items in phonics checks can be used to help the teacher identify children’s grapheme-phoneme knowledge. Teachers can support children with a range of learning needs to participate in the check using the guidance in the ‘Inclusive practice’ section (tab 5).

Use the information on phonics checks in the parent portal on education.govt.nz  to communicate the purpose of the phonics check to parents and whānau, and respond to any questions or concerns.

There is no time limit for completing the phonics checks. Give children enough time to respond to each word. If needed, teachers can allow children to have short rest breaks but make sure they finish the check on the same day.

Teachers should conduct the check with each child individually in a quiet space where there are few distractions. The space should be well-lit, free from significant interruptions, and comfortable for the child. If the child usually wears glasses or hearing aids, ensure these are being used before beginning the check.

Teachers should aim to be consistent with the words they use to introduce the phonics checks to each child. Use the practice sheet to model how to segment the letter sounds and blend them together, to encourage children to use this technique as they do the check, especially for the items they might find difficult.

A PDF version of the Script for administration can be downloaded from the Phonics checks  –  Assessment materials page.

If appropriate for the child, teachers can choose to run the practice words using an “I do / we do / you do” approach, where the teacher models the segmenting and blending, then the teacher and child segment and blend the word together, and then the child segments and blends the word by themselves.

• When administering the check, it is important teachers tell children that some words are real and some are made up. Pseudo words are indicated by a blue circle next to the word.
• Teachers can prompt the child to move to the next word but be careful not to do so while they are in the process of decoding the word. Encourage children to do this out loud as some may try to decode the word in their head.
• Teachers can indicate which word comes next but should be careful not to provide decoding clues, for example, by pointing left to right.
• Consistency in administering the check is important. Teachers can offer encouragement and support when conducting the check. Do say “keep going”, don’t tell them if they have decoded a word correctly or not.
• After marking five consecutive errors, teachers stop the check regardless of how far through the check they are and praise the child’s effort.

A phonics check is marked using an excel form, or a paper-based marking sheet. Both versions of the marking sheet and instructions for use can be downloaded from the Phonics checks  –  Assessment materials page.

Teachers record children’s responses to each item. Options are:

• ‘Got it’ for answers that are correct,
• ‘Not yet’ for answers that are incorrect.

When marking the phonics check using the excel form, scores will be automatically totalled for an overall score. If using a paper-based sheet, one point is given for each correct ‘Got it’ answer and manually added together for a total score. See ‘Understanding and analysing the results’ (tab 6) for achievement levels and further information.

Teachers should record both the errors and the nature of the errors to help plan future phonics teaching. Teachers can note the grapheme-phoneme correspondences children read correctly or incorrectly, if any were added or missed, and if blending was used.

When teachers stop the phonics check after five consecutive errors, the remaining answers are left blank. A blank answer indicates the point at which the phonics check was stopped, and all subsequent answers must be blank.

Below are examples of answers and how they would be scored. This information is also presented as a table in the PDF version of Phonics checks school guidance handbook on page 13.

Got it:  Sounds out the phonemes, or names the letters, and then says the word.

Not yet: Sounds out the phonemes but does not blend the word (don’t prompt).

Got it:  Elongates the phonemes and then blends them to form the word.

Not yet: Elongates the phonemes but leaves gaps and doesn’t blend them.

Got it:  Uses alternative valid pronunciations of graphemes in pseudo words.

Not yet: Inappropriate pronunciations of real words, for example, reading ‘blow’ to rhyme with ‘cow’.

Got it:  Corrects initial attempts and finishes with the correct pronunciation.

Not yet: Omits letter sounds, adds letter sounds, substitutes letter sounds, or reverses letter sounds.

Got it:  Words pronounced with the child's accent or particular speech pattern.

Children’s pronunciation of phonemes and graphemes may differ based on their speech patterns or accents. For example, a child might produce a soft r sound and provide the answer that sounds like ‘wem’ for the pseudo word ‘rem’. In some accents, certain graphemes may be spoken in a way that sounds like different graphemes. For example, in certain accents, the ‘p’ can be pronounced in a way that resembles the sound of a 'b'. A child speaking with this accent might decode the pseudo word “pon” correctly but pronounce it in a way that sounds more like “bon”.

The purpose of the phonics checks is to identify the child’s phonics decoding ability rather than their speech production accuracy. When marking the check, it is important to consider what is consistent for the child in their regular speech and identify if any incorrect grapheme phoneme correspondences are due to their speech patterns or due to a decoding error. At the end of the phonics check, ask them to repeat other familiar words with the grapheme-phoneme correspondences you are unsure of. If the difference is due to a speech pattern difference, and the child is decoding correctly, mark the word item as correct.

The average ages at which a child is able to pronounce consonant sounds correctly are:

• 6 years: th (voiceless)
• 5 years: r, zh, th (voiced)
• 4 years: l, j, cg, s, v, sh, z
• 2-3 years: p, b, m, d, n, h, t, k, g, w, ng, f, y

Some of the graphemes used in the check represent a number of different possible phonemes. When decoding a real word in the check, the child has to select the correct phoneme for the word, for example the ‘ow’ in ‘blow’ should not be pronounced as the ‘ow’ in ‘cow’. However, when decoding a pseudo word, all plausible alternative pronunciations are acceptable.

The information below provides an example of the guidance on acceptable pronunciations of the pseudo words in the check. Detailed guidance on the acceptable pronunciation of the pseudo words is available in the PDF version of Scoring guidance which can be downloaded from the Phonics checks  –  Assessment materials page. Note that this will update each term as a new set is released.

Pseudo word: tem

Pronunciation: This item uses the ‘t’ in ‘top’ and rhymes with ‘hem’

Pseudo word: quop

Pronunciation: This item uses the ‘qu’ in ‘quiz’ and rhymes with ‘stop’

Pseudo word: clisk

Pronunciation: This item uses the ‘cl’ in ‘clown’ and rhymes with ‘disk’

Equipment: Factors relating to the content and presentation of phonics check materials

Barrier

The standard phonics check is in a language that the child does not have full access to.

Responses

1. If the child does not yet understand the connection between graphemes and phonemes, they should not take the phonics check. Use informal assessment to notice, recognise, and respond to the child’s literacy and communication learning. Literacy and communication progressions are in development to support this.

2. Deaf or hard of hearing children who communicate primarily through NZSL may not need to take the phonics check. Teachers should collaborate with the school’s Resource Teacher of the Deaf (RTD) to notice, recognise, and respond to the child’s literacy and communication learning.

3. For children who are English Language Learners (ELL), consider allowing bilingual school staff to translate assessment instructions to support the child to do the phonics check, where possible.

4. For children who access the New Zealand Curriculum through Gagana Sāmoa or Lea Faka-Tonga, we are developing phonics checks in these languages.

5. Children who are accessing the New Zealand Curriculum through both English and another language in a bilingual setting, should be supported to complete the phonics checks in English. Teachers may consider translating the assessment instructions and providing opportunities for the child to ask questions in their preferred language if this best supports the child to do the phonics check.

Barrier

The standard phonics check requires the child to read aloud.

Response

For children who are non-speaking or have significant communication, speech, or language difficulties, and use augmentative and alternative communication (AAC), we are developing the AAC version of phonics checks.

AAC can be low tech or high tech and includes:

• using gestures and facial expressions
• pointing to words
• using an iPad or tablet
• using a speech generating device.

Barrier

The standard phonics check requires clear sight.

Responses

1. Support blind and low vision children to access the phonics check using alternative formats, such as Braille or enlarged text.

2. The appropriate phonics check format can be identified by the school’s Resource Teacher Vision (RTV) and accessed from BLENNZ. Teachers will carry out the phonics check with blind and low vision children with the support of the RTV.

3. If the child usually wears glasses, ensure they are wearing these for the phonics check.

Barrier 

The standard phonics check requires blending of grapheme-phoneme correspondences.

Responses

1. Some children may not yet be blending grapheme-phoneme correspondences together. Teachers can support these children to take the phonics check by modelling the segmenting and blending approach using the practice sheet (prior to the check).

2. Teachers can record the grapheme-phoneme correspondences children know in the comment field, and use this to inform their next teaching and learning steps. Teachers stop the phonics check after marking five consecutive ‘Not yet’ word items.

Environment: Factors relating to the physical and interpersonal space in which the phonics check occurs

Barrier

The standard classroom environment is noisy or busy.

Responses

1. Support children to do the phonics check by choosing a quiet space away from significant interruptions, such as a classroom break out space.

2. Remove clutter and distractions that might cause sensory overload to help children focus on the phonics check successfully.

3. Offer flexible seating and positioning to help children feel secure and at ease for the phonics check.

4. If the child usually uses hearing aids, personal listening devices (PLDs) or other hearing technology, ensure that these are fitted for the phonics check.

Barrier

The classroom teacher does not have the expertise to adequately support the child with the phonics check.

Response

Teachers can work with the child’s parents and learning support specialists ahead of time to understand strategies that will support the child with the phonics check. A learning support specialist can assist the teacher to carry out the phonics check.

Engagement: Factors affecting learners’ engagement, sustained interest, attention, and persistence with the phonics check

Barrier

The standard phonics check requires sustained focus.

Responses

1. Teachers can support children to maintain focus by dividing the phonics check into smaller more manageable sections. These can be interspersed with brain and movement breaks to help children reset and refocus.

2. If children find it difficult to focus on one word among others on the page, teachers can opt to use the slide deck version of the student materials on a tablet, which displays one word at a time. For paper materials, the teacher can cover the other words on the page for the same effect.

3. Reducing distractions and clutter will support children to concentrate on the phonics check.

4. Providing physical manipulatives, such as sensory toys, may also be helpful to some children.

5. In addition to the script provided, teachers can motivate children to maintain their attention by offering encouragement to stay focused on the phonics check. To support consistent administration, it is still important to avoid indicating if children are getting answers wrong or right.

Barrier

The standard phonics check might cause anxiety.

Responses

1. Teachers can reduce assessment anxiety by familiarising groups of children with the phonics check ahead of the check.

2. Teachers can help children feel secure by allowing them to hold a comfort item, such as a soft toy, during the check.

3. If children become anxious during the assessment, teachers can offer short breaks, encouragement, and reassurance to help children reset and come back to the check.

4. Teachers stop the phonics check after marking five consecutive word items as ‘Not yet’.

The following information identifies what the levels tell us about how children are progressing in relation to curriculum expectations, what this tells us about children’s learning needs, and how teachers can best respond.

If a lot of children in a class have a score range that indicates they need support, this signals that the school and teacher may need to review their approach to explicit phonics teaching.

Level: Needs support

Interpretation: Children need immediate support to reach curriculum expectation.

Teaching response: Provide intensive support to accelerate children’s progress.

Level: Progressing towards

Interpretation: Children are progressing towards curriculum expectations.

Teaching response: Children still need some help to decode words proficiently at curriculum level. Providing additional support to meet curriculum expectations when the gap is small is more effective than waiting to see if children catch up on their own.

Level: Proficient

Interpretation: Children are decoding words at the level of curriculum expectation.

Teaching response: Continue to provide the current level of support as you work through your chosen phonics teaching scope and sequence. Continue to monitor children’s progress and take action to increase support if needed.

Level: Exceeding

Interpretation: Children are decoding words at a level that exceeds curriculum expectation.

Teaching response: Provide extension opportunities to maintain learning progress.

Within all level ranges, the phonics checks allow teachers to investigate children’s skills and knowledge in phonics, including:

• knowledge of grapheme-phoneme correspondences
• ability to blend the sounds accurately
• ability to identify and then blend an increasing number of sounds.

The excel spreadsheet version of the marking sheet has a tab that provides teachers with a summary of children’s accuracy with each grapheme type (e.g. vc, cvc, split digraph-cvc). This gives a quick view of children’s areas of strength and learning needs as they progress along the phonics continuum. The phonics continuum diagram shows the progression of phonics knowledge and skills that children need to develop to accurately read increasingly complex words.

The phonics checks results provide a starting point to evaluate children’s current level of phonics knowledge. Combining data from the phonics checks with other observations and assessment evidence offers a more complete picture of children’s strengths and learning needs. This information supports teachers and schools to plan a range of responses.

If teachers and school leaders are analysing results as a team, they could ask guiding questions such as:

• What patterns can we see in the data?
• Are there any surprises?
• What are the children doing well?
• What knowledge and skills still need improvement?
• What are the implications for our practice?
• How will we plan to meet identified learning needs?

Meeting identified learning needs may involve universal approaches that encompass the whole-class or all classes in the school with year 0-1 learners, as well as targeted or tailored approaches for needs that require more intensive or specific responses. For example, in universal whole-class phonics instruction, children can all progress through the sequence of content but the tasks they are given to consolidate their learning can differ in complexity.

To begin with, some children may need to develop their early phonemic awareness skills alongside explicit instruction for particular grapheme-phoneme correspondences. However, other children may need specific instruction in blending sounds together to read written words. It is useful to include wider observations to gain a more complete picture of children’s learning needs.

The different kinds of errors made during the phonics checks offer insights into where children are up to in their learning. For example, during the check, a child may be able to sound out each phoneme correctly but unable to blend them accurately. Analysing the word a child says may reveal one or more of the features shown in the examples below.

Pay particular attention to the child’s success in decoding the pseudo words as these can act as an authentic assessment of their phonic knowledge and skills, and provide useful information about how they apply their phonics skills to unknown words.

Pronunciation of the pseudo words gives insights into children’s knowledge of each phoneme. Noting errors is a starting point for determining what further phonics instruction a child needs.

Below is a sample of words and the insights that can be gleaned from analysing mistakes made in the phonics checks. This information is also presented as a table in the PDF version of Phonics checks school guidance handbook on page 23.

Example word: ag

Student response: ‘a’ read as letter

Analysis: Use of a letter name for a sound due to unconsolidated letter sounds

Example word: zong

Student response: z-o-n-g

Analysis: Blending difficulties

Example word: fot

Student response: foot

Analysis: Unconsolidated short vowel sound or trying to
match this pseudo word to a real word in their
oral vocabulary

Example word: ag

Student response: ap

or

Example word: sum

Student response: sam

or

Example word: mid

Student response: mib

Analysis: Letter confusion due to visually similar letters or unconsolidated letter sound knowledge

Example word: chop

Student response: shop

or

Example word: chop

Student response: cop

Analysis: Unconsolidated letter sound knowledge of common digraphs

Example word: splam

Student response: slam

or

Example word: glog

Student response: log

Analysis: Omission of consonant in consonant cluster due to unconsolidated blending skills

Ongoing formative assessment is essential, as it allows teachers to continuously monitor children’s literacy progress. By assessing students’ literacy skills, teachers can notice, recognise, and respond to individual strengths and areas needing improvement, and plan accordingly.

Continuous assessment helps teachers to select teaching strategies that build on children’s prior knowledge and extend their understanding. It enables teachers to match instruction to children’s unique needs, ensuring that every child receives the appropriate support, exactly when they need it, to advance their literacy skills effectively.

Standardised assessment tools, such as the phonics check, gauge children’s literacy progress over specific periods. These assessments help teachers and parents to understand how well children are meeting curriculum expectations and to identify when more supports are required.

The phonics check is an important part of the comprehensive system for assessment and aromatawai across the whole learning pathway, which includes twice-yearly progress monitoring of reading, writing, and maths for children in years 3–8. Assessment allows teachers to collect data, and in turn use it to inform their teaching practice.

Developing a whole-school culture of data-informed practice is a key role for school leaders. This includes establishing a consistent approach to data collection, analysis, and use. Developing this culture involves:

• whole school planning for data collection and use
• building an understanding of data and what it tells us
• peer sharing of data analysis techniques
• analysing data as a team
• using data to collaboratively identify effective teaching strategies
• using data to plan instruction.

During 2025 we are encouraging schools to share their results with the Ministry through the Secure Data Portal. Although it is not a requirement, these results will help us provide analysis back to schools to help with their structured literacy planning as well as helping to understand achievement within phonics at a national level and identify areas that require further support or resources.  

When schools upload their phonics check data to the Ministry’s secure data portal, they will receive a report that includes:

• a summary of progress and achievement
• demographic analyses
• national achievement norms.

Please see Phonics checks  –  Assessment materials for instructions on uploading phonics checks results to the Ministry's secure data portal.

Teachers can use the phonics check as formative assessment. Once data has been collected using the phonics check, it can be analysed using the Phonics continuum. Combined with their knowledge of the children, teachers can use this information to:

• identify areas of strength and learning needs
• reflect on what has been taught and its effectiveness
• set learning goals for the class, groups and individuals
• plan instruction using an evidence-informed scope and sequence.

Ready to Read Phonics Plus books, cards, games, and other resources align with the phonics check and the English learning area, Teaching sequence – Phase 1. These resources are distributed free to primary schools that use the New Zealand Curriculum.

The results of the phonics check may indicate that accelerative support is required to help children progress and achieve as expected in the curriculum. The updated curriculum expectations are based on New Zealand evidence⁵ of what a wide range of learners can achieve when a structured literacy approach and fast-paced scope and sequence are used for teaching and learning.

If the phonics check results indicate that a child needs additional support, teachers can use diagnostic assessments to get a detailed understanding of the child’s phonemic awareness and phonics knowledge.

Accelerative approaches to teaching and learning help children who are not progressing their phonics knowledge and skills at the pace that is outlined in the English learning area. Acceleration uses explicit teaching strategies, supportive learning conditions and scaffolding to help children so they can progress faster than they would with ‘usual teaching conditions’. Teachers can consider the learning needs of their class based on the phonics check results, and plan accelerative approaches at a universal, targeted, or tailored level.

Accelerating phonics learning requires the use of explicit systematic synthetic phonics instruction as outlined in the English learning area, but accelerated learning is delivered with increased intensity and duration, and closer monitoring of children’s learning progress in response to teaching.

Further accelerative guidance will be available on Tāhurangi from term 1, 2025. This can be found on the Structured approaches to literacy Tāhūrangi page. 

You are not required to use the phonics checks this year. The Minister has signalled interest in making the checks mandatory in 2026, although no decision has been made about this. The Ministry of Education will engage with the sector prior to any regulation changes that will make phonics checks required.

The phonics checks change each term and will be updated in the school holidays between terms. All assessment materials can be downloaded at Phonics checks – Assessment materials. Marking sheets are available in either Excel or PDF format.

The checks change each term, so that children don’t repeat the same assessment at the two timepoints. Changing the phonics checks each term also reduces the likelihood of ‘teaching to the test’. Each phonics check assesses the same skills and knowledge and is of the same level of difficulty.

You will need to upload individual phonics check Excel marking sheets to the Secure Data Portal (SDP). We do not currently have an option for schools to upload aggregated results.

Only Excel marking sheets can be accepted into the database from the SDP, so it is important you do not upload PDFs or other file types.

Instructions for upload can be found at Phonics Checks – Assessment materials, under the title “Uploading your phonics check results”

After each term, the Ministry of Education will generate a report and then send principals a link and password to access their school-level report.

There is not currently an option to upload multiple student results in one spreadsheet. 

During 2025, we encourage you to share your school’s results with the Ministry of Education through the Secure Data Portal (SDP). With each Excel marking sheet uploaded, the Ministry gathers overall test scores, test item data, administration information and student information.

Although it is not a requirement to share phonics check results, when you upload your Excel marking sheets you will:

• provide appropriate evidence of need for additional learning support and services,
• receive a school-level phonics checks report to help with your structured literacy planning,
• help us understand achievement within phonics at a national level and identify areas that require further support or resources,
• allow psychometric performance monitoring of the phonics checks test items to ensure they’re valid and reliable.

The Ministry of Education collects each student’s NSN on the phonics check marking sheet, with rigorous processes for maintaining data privacy and security once the information has been uploaded.

For the school report, having the NSN means results can be analysed across variabilities such as gender, ethnicity, english language learner status and learning support provision. 

Demographic analyses of phonics checks results are also important at a national level so we can identify, address and track disparities in progress and achievement. 

Student demographic information also helps us to  monitor the phonics checks test-items to make sure they do not disadvantage groups based on gender, ethnicity or other characteristics.   

Following concerns being raised about the inclusion of teacher name and MoE number on the phonics checks cover sheet, the Ministry of Education immediately deleted these fields to remove possible concerns around the use of teacher information. 

Initially those fields had been included for data validation and to group results by class in the reports back to schools. There was never an intention to use teacher information for system monitoring. 

The Ministry has robust standardised systems for maintaining privacy and the secure storage and handling of the data schools entrust us with. We continuously check the resilience of these systems and review them to make improvements. 

You can mark the phonics checks using a PDF marking sheet, which can be downloaded each term from Phonics Checks – Assessment materials. While the PDFs don’t have some of the functionality of the Excel marking sheets, they will still allow you to record results to inform teaching and learning.

Apple Numbers and Google Sheets marking sheets for the phonics checks are not currently available.

Only Excel marking sheets can be accepted into the Ministry’s databases, so please do not upload PDFs to the Secure Data Portal.

The phonics check timepoints should be calculated based on weeks of the school term. This means children will have been exposed to the same amount of teaching when they do their phonics checks, regardless of when the holidays fall in relation to their school starting date.

It is important to stick to the 20- and 40- weeks timepoints. The phonics checks are designed to enable early targeted support for those that are not achieving as expected. If a check was delayed, it might delay a child receiving targeted support for their learning. Accelerated support provided in the first year of school is more effective and efficient at closing achievement gaps than waiting to provide targeted support later.

TThe phonics check achievement levels of “needs support’ and “progressing towards’ indicate a teaching response is needed to accelerate children’s learning. Guidance for this can be found in the phonics check school guidance handbook at Phonics checks – Guidance for schools.  Accelerating phonemic awareness and phonics knowledge and skills is also a significant part of Accelerating progress in literacy – Teacher guidance, a suite of guidance and resources aimed at supporting teachers to provide targeted support for students who need it.

If you are using other phonics assessments, such as the assessments from BSLA and DIBELS, you can also use the Ministry of Education Phonics Checks as an optional and additional assessment.

The Ministry phonics checks are at different timepoints to the DIBELS and BSLA assessments and provide specific information of how students are tracking with their phonics learning in relation to the refreshed English learning area expectations.

More information about DIBELS can be found at DIBELS assessment - Supporting videos.